Workflows: Google Drive or other file sharing systems allow you to create, edit, store, and share documents with other team members. For example, you cannot preview an AVIF image file directly on Google Drive. However, while you can store some specialized file types, such as AutoCAD files and engineering drawings, you may not be able to view them or use them collaboratively. Support for multiple file formats: Simple file-sharing systems may work well for popularly used file types such as MS Word. Users may accidentally move a folder, and it's as good as lost! It creates the potential risk of loss of data and data leaks.Īccess control: In file-sharing systems, users can adjust the share settings for documents and folders, so it's difficult to restrict or control access rights stringently. Google Drive allows any user to move files and folders around this could also be accidental. Let's look at some aspects of cloud-based file-sharing systems compared to comprehensive document management systems (DMS).ĭata Security: Security is an important consideration when organizations digitize all their business data and critical documents. In fact, document management is the foundation on which digital transformation is built. On the other hand, full-fledged document management systems help organizations go paperless, develop robust digital workflows, create hybrid workplaces, and optimize workspace efficiency.
#Dropbox vs google drive professional
But while these file sharing systems work well in a personal or consumer context, they don't fare so well at the professional or enterprise level. Technically, you can use DropBox (along with Google Drive, OneDrive, iCloud, etc.) to backup and store your documents. Many small businesses use cloud file-sharing systems because the base level is free, they're easy to use, and they allow you to share files with people inside and outside the organization quickly. However, as some IT professionals say, cloud-based storage simply refers to storing your files someplace other than your computer's hard drive! The popularity of apps such as Google Drive and DropBox is a testament to this. The writing is on the wall-the cloud is the preferred technology to manage files remotely. We live in an era where connectivity and collaboration are the pillars on which our workspaces are built.
But they soon outgrow these basic systems and realize that they're missing out on powerful timesaving and productivity features from a comprehensive document management system. Many businesses that are new to digital operations start with using simple file sharing systems like DropBox, Google Drive, Sharepoint, or file-based ERPs that have a lite version of document management.
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